Harbor Group Management Company is a multi-billion dollar real estate investment and property management firm. As we continue to grow, we are looking for passionate, goal oriented, creative individuals with an entrepreneurial spirit and great communication skills. Harbor Group is dedicated to outstanding customer service and providing exquisite living experience for our residents.

Administrative Assistant, Business Services

Job Title: Administrative Assistant, Business Services

Division: Multifamily

Status: Non-Exempt

JOB SUMMARY : In the Administrative Assistant, Business Services role, you execute a variety of business services tasks within the organization. Performing clerical and administrative support duties for other corporate departments and residential and commercial portfolios to assist in gathering and distribution of reports and on/off-boarding processes.

ESSENTIAL DUTIES AND RESPONSIBILITIES : include the following but are not limited to the job specifications contained herein. Additional duties or job functions that can be performed safely may be required as deemed necessary by supervisory personnel.

• Manage financial compliance certifications and coordinate accounting for assigned residential assets (guarantors, tax returns, CPA-certified reports).

• Maintain accountability and comply with weekly, monthly, quarterly, and annual financial reporting requirements for assigned residential assets for lenders, owners, and investors.

• Work with asset management on reporting requirements for newly acquired assets.

• Assist in coordinating lease signings, management agreements, and taxes, including notarizing, filing and distributing such documents.

• Complete and distribute weekly traffic and occupancy reports and maintain the residential asset directory.

• Post payments to assigned properties for previous residents, 3rd party collections, shared revenue, and post-close balances.

• Scan and send invoices, checks, notices, and complaints received from vendors and/or residents electronically to the applicable community.

• Assist with operational systems access set-up, suspension and removal for residential asset employees and partner with other departments on required resources.

• Research debtor information to determine debt owed in cases of bankruptcy and report to legal.

• Complete special projects assigned.

  QUALIFICATIONS :

• High School Diploma or equivalent.

• 3-5 years of administrative experience

• Proficient in Microsoft Word, Outlook & PowerPoint; prefer very strong Excel skills.

• Proficient in the use of business software MRI, OPS, and Adobe.

• Exceptional written and oral communication skills

• Strong interpersonal skills, including the ability to work across the organization and interact effectively at all levels

• Excellent organization skills, high attention to detail, and superior time management skills.

• Ability to work in a complex and changing organization and adapt to changes in structures and work priorities.

• Ability to maintain a high level of confidentiality and manage multiple tasks under pressure while meeting regular deadlines

  WHAT WE OFFER:

• Competitive Salaries & Bonuses

• Medical, Dental & Vision Plans

• 401(k) Plan with Employer Matching Contributions

• Paid Personal Time & Holidays

• Flexible Spending Accounts

• Free Long-Term Disability

• Free Life Insurance

• Short Term Disability

• Health Savings Account with Employer Contributions

• Wellness Perks

• FinFit Health Finance Program

• Employee Apartment Discount

• Employee Referral Program

• Employee Recognition & Awards

• Employee Assistance Program

• Volunteer & Community Service Opportunities

• Tuition Reimbursement

  Veteran Friendly

This pre-employment application will be given every consideration, but its receipt does not imply that the applicant will be employed. Each question should be answered in a complete and accurate manner as no action can be taken on this application until all questions have been answered.

Harbor Group Management is proudly an Equal Opportunity Employer EOE/M/F/D/V. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.

Job Details

Job Family Corporate Office & Admin Support

Pay Type Hourly

Education Level High School