Procurement Specialist

Date Posted: May 15, 2024

Requisition ID: 443669

Location:

Indianapolis, IN, US, 46204

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

At the State of Indiana, we don’t just talk about diversity and inclusion—we make it our goal to create a welcoming, accessible, and equitable workplace with a workforce that is representative of Indiana's population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.

About the Indiana Department of Administration (IDOA):

IDOA helps to ensure the smooth function of state government, finding efficient and effective solutions to government-wide needs.

Role Overview:

This procurement position will be a member of the Strategic Sourcing Team, reporting to the Director of Strategic Sourcing, with a focus on managing the procurement process to acquire goods and services. It is a dynamic position with an impact across all state agencies. This a mid-level tenured position in Procurement so it expected the right candidate will have procurement knowledge. Training on state process is provided and the ideal candidate will likely grow in their procurement knowledge as they develop into this position.

Future advancement with Procurement is possible. To be successful, they should be an effective communicator, be able to problem solve while preserving the vendor and agency relationship and be able to determine what issues should be escalated. We work as a team while expecting everyone take ownership of their own projects.

Salary Statement:

The salary for this position traditionally starts at $59,800.00 but may be commensurate with education or work experience.

A Day in the Life:

The essential functions of this role are as follows:

• Provide direction, guidance and assistance to agency staff, vendors, and other stakeholders related to procurement.

• Assist with problem resolution and administration of contracts.

• Analyze information, prepare response, and take any necessary action with vendor, agency or employee.

• Serve as liaison between vendors, the agency, and employees.

• Maintain vendor contacts to investigate discrepancies, exchange information and resolve issues.

• Troubleshoot problems related to procurement including system issues or discreptencies.

• Provide input on solutions and suggestions for improvements to administration and execution of contract management, procurement, and supplier performance.

• Create and interpret complex quantitative and qualitative analyses, forming hypotheses, synthesizing conclusions, and assisting to implement change.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

What You'll Need for Success:

You must meet the following requirements to be considered for employment: 

• A Bachelor’s Degree or 5 years’ work experience in vendor/contract management, supplier performance, sourcing or procurement may substitute.

• Basic knowledge of the principles of complicated contract management and negotiation is required.

• Ability to perform client relationship development, problem identification, analysis, and resolution, data-intensive analysis, negotiate contracts, and resolve conflicts.

• Ability to assist with the drafting of complex contracts for commodities and services.

• Experience with and/or knowledge of PeopleSoft E-Procurement or another ERP (Enterprise Resource Planning) Procurement and Financial system is preferred.

• Ability to apply knowledge/expertise of contract management principles to various commodities and services is required.

• Ability to work independantly, anticipate problems and initiate corrective actions.

• Ability to effectively and plan and organize work of section.

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans

• Wellness Rewards Program: Complete wellness activities to earn gift card rewards

• Health savings account, which includes bi-weekly state contribution

• Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities

• Deferred compensation 457B account (similar to 401k plan) with employer match

• Two (2) fully-funded pension plan options

• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:

• 150 hours of paid new parent leave

• Up to 15 hours of paid community service leave

• Combined 180 hours of paid vacation, personal, and sick leave time off

• 12 paid holidays, 14 on election years

• Education Reimbursement Program

• Group life insurance

• Referral Bonus program

• Employee assistance program that allows for covered behavioral health visits

• Qualified employer for the Public Service Loan Forgiveness Program

• Free Parking for most positions

• Free LinkedIn Learning access

  Equal Employment Opportunity:

  The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.

  If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [email protected] .

  The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.

  Current Employee? Click here (https://performancemanager8.successfactors.com/sf/careers/jobsearch?bplte_company=indianaoff) to apply.