Description

About Us:

S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years.

We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power.

With 12 locations and over 950 employees, including 600 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.

Job Title: Administrative Assistant - Service & Inspection

Provide administrative support to the Service & Inspection department. Duties include general clerical, purchasing and accounting responsibilities and project-based work. Project a professional Company image through in-person and phone interaction. Other duties may be required as assigned by the VP of Service and Inspection.

Essential Duties / Responsibilities:

Include the following. Other duties may be assigned.

• Generate weekly/monthly reports as required: Open Tickets, Huddle, Service Contracts and Manpower, Service Follow Ups, Donut List, Inspection Meeting.

• Open tickets and assist in scheduling manpower needs.

• Conduct service follow-ups.

• Assist in answering and returning phone calls and emails.

• Backup for generating quotes.

• Updating and maintaining several spreadsheets.

• Run reports to compare department finances.

• Attending meetings and taking minute notes to distribute to attendees.

Qualifications:

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education / Work Experience:

• High School Diploma or GED is required.

• 3+ years of administrative experience is required.

• Construction industry experience is a plus.

• Strong intermediate skills in Microsoft Excel is required.

Computer Skills:

• Computer Skills: Significant experience with Microsoft Office applications (e.g., Word, Excel, PowerPoint).

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here (https://recruiting.ultipro.com/EMC1002EMCGI/JobBoard/cc563430-39f7-4c82-bdfe-62f295bd857a/?q=&o=postedDateDesc&w=&wc=&we=&wpst=) . Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.

Qualifications

Education

Required

• High School or better

Preferred

• Technical/other training or better

Experience

Required

• 3 years: Administrative experience.

Preferred

• Basic accounting knowledge & experience.

• Previous experience in the construction industry.